Reporting and Compliance: The Lifeblood of Your Agency

It can't be emphasized enough, Compliance and reporting is the life blood of your agency. Without it, you won't survive as a viable company.

Good Reporting is Critical for Compliance

I know that we've touched on this subject before but we at Pharmagin cannot emphasize enough the importance of Compliance and the supporting reports. New regulations and closer scrutiny of speaker programs are constantly being announced by the DOJ and other governmental agencies. Some of the requirements of reporting meeting transactions that will impact your speaker programs are the Sunshine Act, ABPI and similar regulations that need to be maintained maintained to the highest standard possible. The Sunshine Act dictates that all transactions of a financial nature, gifts or transfer of value are recorded and openly disclosed for all HCP’s. This applies not only to Speakers and Chairs who are paid honoraria but also to the healthcare professionals who receive food, beverages and expenses as part of attending any promotional event.

In order to achieve the required standard, accurate meeting planning must be engaged with regards to budget planning and recording. Without technological advances, it would be almost impossible to integrate all aspects of registration, budget allocation and delegate information recording. Historically, ensuring that all the required information was collated and reported in the manner required was an arduous, time-consuming task because so many different levels of information need to be interfaced.


Tech Makes it Easy

Any meeting organization technology platform must be able to integrate all the different levels of information. Furthermore, it is now necessary to utilize an individual identifier for each HCP in order that the information is accurately fed into data management systems for disclosure purposes, and tied to broader databases such as NPI.

Fortunately, technology now exists which is capable of 

Internal Tracking and Improvement

Reporting tools associated with meeting management programs can to allocate spend to specific product or employee budgets. It is also possible to monitor meeting statistics either on an individual basis or across a period of time providing accurate individual performance indicators without additional work. This capability may be 

Delegate feedback is fundamental to ensuring excellence in the promotional meeting arena and cloud-based technology offers on-site feedback questionnaires on smart devices. As all survey information is recorded upon submission this means that it is possible to 

The Pharmagin cloud based speaker meeting platform has been developed to ensure that the strict reporting requirements which the Sunshine Act brings with it are easily adhered to, and that you can go further to deliver smarter speaker program reporting. Being able to interface the budget planning process with specific HCP spend, payments and expenses has the capacity to reduce administrative load, increase accuracy of recorded data and provide a transparent, easily accessible system for presenting important regulated information. Furthermore, being able to monitor and report on delegate feedback, individual meeting activity, employee activity, outcomes and spend increases the value of this type of technology to Pharma organizations ensuring a clear, valuable ROI. This facility fully interfaces with all other aspects of Speaker Program organization to supply a full-service cutting-edge technology offering.


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